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Real Estate Digital Marketing Agency | Cotton & Company
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Bookkeeper

Summary

Cotton & Company is an advertising and marketing agency doing business in Stuart, Florida for the past 30 years. Our client base is primarily within the luxury residential real estate segment. We do it all in house – from initial new business contact to execution of a complete advertising and marketing campaign. You will be working with two accounting systems, Quickbooks and Advantage. You will be doing the bookkeeping for one large and 3 small companies every month.

Job Description:

  • Generates all production invoices and may also generate media invoices.
  • Produces monthly Statements of Account for all clients and mails to client along with copy of outstanding aged invoices.
  • As clients pay billings, pulls invoice and billing file from accounts receivable files.
  • Ensures invoices are paid in full. If they are not, asks Jr. Account Supervisors to contact client for reason.
  • Records deposit to client records.
  • Files check stubs.
  • Pulls all supplier invoices from accounts payable files for specific client invoices.
  • Monthly prints billing worksheets for all open jobs and distributes them to the Account Supervisors.
  • Post standard charges to every new job opened every week.
  • General accounting data entry.
  • Copies invoices and disperses copies to appropriate electronic files/personnel.
  • Posts all payables and pays all vendors with guidance from Accounting Manager.
  • Chases billable staff for timesheets.
  • Prioritizes assigned accounting work and tasks and undertakes them as needed.
  • Record all auto-debits to bank account per bank statement.
  • Adding expense codes to all credit card bill line items for review by Accounting Manager before posting to A/P.
  • Set up new vendors in accounting system.
  • General filing of Accounting paperwork on an on-going basis.
  • Records checks received from clients in A/R.
  • Assists Accounting Manager and is backup for Accounting Manager when she is not available.

Job Skills Required:

  • Must know Quickbooks very well.
  • Must be proficient with Microsoft Excel and Word.
  • Must use 10-calculator by touch.
  • Must be able to type at least 40wpm by touch.
  • Must be fast AND efficient.
  • Must be accurate.
  • Must be able to work at least 8 hours a day, 5 days a week. (hours are 8-5 with an hour lunch break)
  • Will be working on a PC and a MAC computer. Knowledge of both helpful.
  • A strong accounting background is a must. No applicant without advanced accounting education and experience will considered.

To apply…

Simply email your resume to: personnel@cottonco.com